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NAV 2015 Licensing Changes

I was recently asked to present a webinar along with two other NAV partners to cover licensing questions and licensing changes in Microsoft Dynamics 2015.  It was a great session and since I get questions weekly regarding licensing, it made sense to capture the highlights in an article.

Prior to NAV 2013, NAV licensing was available via the Module Based Licensing (MBL) model.  MBL NAV licenses remain available in either Standard or Professional and functionality is priced via an ala carte model. This means you can buy just the granules you needed.  This model is cost effective for users who only use base NAV functionality but ends up getting costly and complicated for users who leverage most or all of NAV’s functionality.  There is a great site that compares functionality changes between the previous editions that goes all the way back to version 3.7.  (Edit: this link is no longer active, please contact us to find the version that is right for you).

Microsoft Dynamics NAV 2013 R2 Feature Comparison Tool

Since 2006, NAV has been sold via Microsoft’s Business Ready Licensing (BRL) model.  BRL NAV licenses are available in either Business Essentials or Advanced Management editions.  Almost all NAV functionality was covered in one or both editions but a few advanced granules can be required and are only available to Advanced Management edition license holders.

The new NAV 2015 licensing (along with 2013 and 2013 R2 versions) is much simpler.  There are two feature packs: The Starter Pack which includes base NAV functionality and 3 Full Users, and the Extended Pack which unlocks the rest of NAV’s functionality.

Extended Pack (Optional)

The list of which granules are included in the new Starter pack can be found here along with some *astericks that call out important licensing changes related to NAV 2015

Starter Pack

Highlights of the Extended Pack:

Extended Pack

The most frequent question I get from end users is “What will my current NAV license entitle me to in the new licensing model?”  That question is easily answered. The good news is that, in my experience with upgrades, you always get more functionality in the new version of NAV.  The license migration path looks like this:

License Migration

Since the 2013 release of NAV, there have been two types of users: Full and Limited.  Full users, obviously, can do anything their NAV license grants them while limited users have full read capabilities. This means they can see any data in NAV that their user account has rights to see but they can only write to a maximum of three tables with the following exceptions (these tables are included in the Limited User License:

Table #43, Purch. Comment Line (11/20/2012)
Table #44, Sales Comment Line (11/20/2012)
Table #51, User Time Register (10/01/2012)
Table #97, Comment Line (10/01/2012)
Table #309, No. Series Line (10/01/2012)
Table #336, Tracking Specification (11/20/2012)
Table #337, Reservation Entry (10/01/2012)
Table #355, Dimension Ledger Entry (10/01/2012)
Table #356, Journal Line Dimension (10/01/2012)
Table #357, Document Dimension (10/01/2012)
Table #358, Production Document Dimension (10/01/2012)
Table #359, Posted Document Dimension (10/01/2012)
Table #361, G/L Budget Dimension (10/01/2012)
Table #389, Service Contract Dimension (10/01/2012)
Table #405, Change Log Entry (10/01/2012)
Table #455, Approval Line Comment (11/20/2012)
Table #480, Dimension Set Entry (10/01/2012)
Table #481, Dimension Set Tree Node (10/01/2012)
Table #952, Time Sheet Detail (10/01/2012)
Table #953, Time Sheet Comment Line (10/01/2012)
Table #5050, Contact (10/01/2012)
Table #5051, Contact Alt. Address (10/01/2012)
Table #5052, Contact Alt. Addr. Date Range (10/01/2012)
Table #5054, Contact Business Relation (10/01/2012)
Table #5061, Rlshp. Mgt. Comment Line (10/01/2012)
Table #5062, Attachment (10/01/2012)
Table #5065, Interaction Log Entry (10/01/2012)
Table #5072, Campaign Entry (10/01/2012)
Table #5075, Logged Segment (10/01/2012)
Table #5078, Segment History (10/01/2012)
Table #5080, To-do (10/01/2012)
Table #5086, Cont. Duplicate Search String (04/01/2012)
Table #5106, Document Dimension Archive (10/01/2012)
Table #5107, Sales Header Archive (10/01/2012)
Table #5108, Sales Line Archive (10/01/2012)
Table #5109, Purchase Header Archive (10/01/2012)
Table #5110, Purchase Line Archive (10/01/2012)
Table #5123, Inter. Log Entry Comment Line (10/01/2012)
Table #5125, Purch. Comment Line Archive (10/01/2012)
Table #5126, Sales Comment Line Archive (10/01/2012)
Table #5150, Integration Page (10/01/2012)
Table #5151, Integration Record (10/01/2012)
Table #5199, Attendee (10/01/2012)
Table #5200, Employee (01/01/2014)
Table #5201, Alternative Address (01/01/2014)
Table #5203, Employee Qualifications (01/01/2014)
Table #5205, Employee Relative (01/01/2014)
Table #5207, Employee Absence (01/01/2014)
Table #5214, Misc. Article Information (01/01/2014)
Table #5648, FA Allocation Dimension (10/01/2012)
Table #5766, Warehouse Activity Header (10/01/2012)
Table #5772, Registered Whse. Activity Hdr. (10/01/2012)
Table #5773, Registered Whse. Activity Line (10/01/2012)
Table #5806, Contact Duplicate Search (04/01/2014)
Table #5814, Inventory Period (11/20/2012)
Table #6550, Whse. Item Tracking Line (10/01/2012)
Table #7135, Item Budget Dimension (10/01/2012)
Table #7310, Warehouse Journal Batch (11/20/2012)
Table #7311, Warehouse Journal Line (11/20/2012)
Table #7312, Warehouse Entry (10/01/2012)
Table #7313, Warehouse Register (10/01/2012)
Table #7318, Posted Whse. Receipt Header (10/01/2012)
Table #7319, Posted Whse. Receipt Line (10/01/2012)
Table #7320, Warehouse Shipment Header (10/01/2012)
Table #7321, Warehouse Shipment Line (10/01/2012)
Table #7322, Posted Whse. Shipment Header (10/01/2012)
Table #7323, Posted Whse. Shipment Line (10/01/2012)
Table #7324, Whse. Put-away Request (10/01/2012)
Table #7325, Whse. Pick Request (10/01/2012)
Table #7326, Whse. Worksheet Line (11/20/2012)
Table #7331, Whse. Internal Put-away Header (11/20/2012)
Table #7332, Whse. Internal Put-away Line (11/20/2012)
Table #7354, Bin (10/01/2012)
Table #99000850, Planning Assignment (04/01/2014)
Table #2000000067, User Default Style Sheet (10/01/2012)
Table #2000000068, Record Link (10/01/2012)
Table #2000000073, User Personalization (10/01/2012)
Table #2000000075, User Metadata (10/01/2012)
Table #2000000080, Page Data Personalization (10/01/2012)
Table #2000000111, Session Event (11/20/2012)

Often times we find that Limited User with it’s substantially discounted price when compared to a full user, is a great fit for owners and “director level” NAV users who need to see everything in NAV but aren’t processing transactions.

Another question that gets asked a lot is about what license is required for different types of users who need basic and very limited access to the system.  Whenever I’m asked this question my first response is that “Anyone who accesses NAV needs some type of NAV license,” but that isn’t always true. This graphic helps summarize Microsoft’s position on that.

License requried for different types of users

Customers who need the ability to update their contact information, place an order, etc. through a web portal, for instance, are not required to have a NAV user license.

Last but not least, please don’t forget that NAV 2015 users also require some Microsoft classic licensing, such as a Windows Server client access license and a Microsoft SQL server license.  Added functionality can be found by integrating NAV into other Microsoft solutions like Microsoft Exchange and Sharepoint.

Microsoft Exchange and Sharepoint

At Innovia we are experts in both Microsoft Dynamics NAV as well as Microsoft classic licensing so let us help answer your questions.

 

Microsoft Dynamics NAV Partner Innovia Consulting

Jeffrey Pergolski

Jeffrey Pergolski

Jeff has worked with clients large and small to help them make the most of their Microsoft licensing solutions. Jeff is a technology enthusiast, which has led him to be an early adopter of both hardware and software solutions. Jeff is also the co-host of the Innovia Conversation, where he and Steve share Business Central/NAV tips, interviews, and more. He graduated from the University of Wisconsin-Madison with a B.S. in Mathematics and Computer Science.

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