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What is a Business Central Team Member License? 

A question we frequently see in our conversations is to clarify what is included in a Team Member license of Microsoft Dynamics 365 Business Central. To answer that question accurately, we first need to take a step back and take a quick look at the three different types of Business Central (BC) licenses. The first two types are known as full users.

Business Central Essentials Licenses are your standard license type that gives a user access to most of the standard functional areas of your system, including:

  • Financial Management
  • Artificial Intelligence
  • Customer Relationship Management
  • E-Services
  • Human Resource Management
  • Project Management
  • Supply Chain Management
  • Warehouse Management and Inventory

Business Central Premium Licenses Include everything in an Essential License and added functionality in two additional areas, they are:

  • Manufacturing
  • Service Order Management

You can reference our Essentials vs. Premium Guide for a more detailed list of features available within the two full license types.


This brings us to the final type of license, the Team Member License. According to Microsoft, this license is for users who “are not tied to a particular function” and who only need “basic functionality,” such as “read access as well as some writing access for select light tasks.” Having at least one seat of the full user types will allow you to purchase an unlimited amount of Team Member Licenses.  

So what kind of things can a user with a Team Member License in Business Central Do?

First off, they can read anything within the system. Meaning they can see everything but won’t have access to change everything.  

With that being said, there are a handful of things a team member can do with the proper permissions set, for instance:

  • They can modify customer, vendor, and item records already created.
  • They can update accounting entries, such as due dates on customer ledger entries, to update specific information.
  • Approve any workflows assigned.
  • Create, edit, or delete a sales quote.
  • Create, edit, or delete personal information.
  • Enter time sheets for jobs.
  • Use PowerApps for Dynamics 365.

What permissions are included in the Team Members' license?

Similar to Business Central licenses, Team Member licenses have permissions set that you should utilize when adding new users. These permissions can help your organization keep cleaner and more accurate data. The specific options are listed below.

D365 Read

This gives users the right to look at but not edit all tables in the product

D365 Team Members

You can allow users to modify, add to, or delete from a portion of the tables in Business Central. For example, you could give somebody access to make changes to sales orders and item cards.

Local Features

This gives users the ability to write, delete, and modify access to all local features in the product.

D365 Security

You can give access to a Team Member user to manage users.

D365 Troubleshoot

Users have access to troubleshooting tools within the system.

To conclude, Team Member licenses are purposely designed to give users the limited permissions they need to complete their job. These licenses, when used effectively, can dramatically reduce the total cost of your Business Central Licensing. Please feel free to contact our Innovia team at sales@innovia.com to learn how your organization can benefit by adding Team Member licenses to your system.   

Contact an Innovia Customer Success Manager