A question we frequently see in our conversations is to clarify what is included in a Team Member license of Microsoft Dynamics 365 Business Central. To answer that question accurately, we first need to take a step back and take a quick look at the three different types of Business Central (BC) licenses. The first two types are known as full users.
Business Central Essentials Licenses are your standard license type that gives a user access to most of the standard functional areas of your system, including:
Business Central Premium Licenses Include everything in an Essential License and added functionality in two additional areas, they are:
You can reference our Essentials vs. Premium Guide for a more detailed list of features available within the two full license types.
This brings us to the final type of license, the Team Member License. According to Microsoft, this license is for users who “are not tied to a particular function” and who only need “basic functionality,” such as “read access as well as some writing access for select light tasks.” Having at least one seat of the full user types will allow you to purchase an unlimited amount of Team Member Licenses.
First off, they can read anything within the system. Meaning they can see everything but won’t have access to change everything.
With that being said, there are a handful of things a team member can do with the proper permissions set, for instance:
Similar to Business Central licenses, Team Member licenses have permissions set that you should utilize when adding new users. These permissions can help your organization keep cleaner and more accurate data. The specific options are listed below.
This gives users the right to look at but not edit all tables in the product
D365 Team Members
You can allow users to modify, add to, or delete from a portion of the tables in Business Central. For example, you could give somebody access to make changes to sales orders and item cards.
This gives users the ability to write, delete, and modify access to all local features in the product.
You can give access to a Team Member user to manage users.
Users have access to troubleshooting tools within the system.
To conclude, Team Member licenses are purposely designed to give users the limited permissions they need to complete their job. These licenses, when used effectively, can dramatically reduce the total cost of your Business Central Licensing. Please feel free to contact our Innovia team at email@example.com to learn how your organization can benefit by adding Team Member licenses to your system.